Running A Business? 10 Reasons To Use A Free Invoice Template In Excel

In any business, invoicing is an important task. It lets your customers know your payment terms and allows them to pay you on time based on your preferred method of payment. This helps you keep track of your business transactions and forecast future sales based on your data.

 

With the hustle and bustle of business life, you may not have time and money to create the best invoice for your clients. And this is where an invoice template excel could come in handy. A free invoice Template for Excel has features that enable you to create a professional invoice befitting a serious business. 

If you have doubts about using a free invoice template in excel, here are some compelling reasons you should: 

 

1. Saves Time

 

The adage 'time is money' is especially true when running an enterprise. As a business person, you're constantly juggling different responsibilities and tasks. And one of these is invoicing. Using invoice templates can help reduce the time you'd normally take to bill your clients. Since all the sections and formatting are already in place, you spend less time filling in the same details, thus saving you time.

 

2. Saves Money

 

One of the main reasons you're in business is to make money. As such, it's important to spend less and make more of it. If you're not an accountant, you might have challenges with invoicing. As a result, you may find yourself spending money on billing your clients. And more often than not, accounting professionals will not come cheap.

 

You could, however, save money by using free invoicing templates. And, unlike other invoicing software, the free excel invoicing template comes absolutely free. It's, therefore, a great alternative to other forms of invoicing or hiring an accountant to handle your invoicing. All you need is to download the excel template and fill in the necessary details.

 

3. Personalises Your Invoices

 

An invoice should always stand out and must adopt your business identity. Though the free excel invoicing template can be downloaded by pretty much anyone, you can still personalize it. You can customize your template by inserting your logo and your business details so that people can easily link the invoice with your business. Other ways could include adding your corporate colours and fonts. 

 

4. Increases Your Professionalism

 

When you use a well-designed excel invoice template, you give your invoices a professional look which is great for businesses. Clients will take you more seriously if you have a professional-looking invoice. In business, the saying 'don't judge a book by its cover' could be false; your clients may judge you based on how you present your business. Also, with a professional-looking invoice, you give your customers the impression that your business is trustworthy and reliable.

 

5. Organizes Your Documents

 

When you use the free invoice template in Excel, you can save and file your documents easier. And unlike in the olden days when people used old filing cabinets and other complicated systems, you can now store and access your invoices with a click of a button. Additionally, you can save the invoices in a format that makes them easier to retrieve. You could save them by date, type, or payment status.

 

6. Sends Invoices Easily

 

The advancements in technology made sending bills to clients easier and paperless. Free Excel templates have a feature that allows you to send the invoice via email with just a click of an icon, saving you much time and effort.

 

7. Gets You Paid Digitally

 

One of the worst nightmares of invoicing is chasing after outstanding payments. Depending on your payment terms, your clients can now pay you digitally with the features on Excel invoices and templates. To do this, you can have a payment feature in your template with a link to platforms like PayPal or others. Having an additional payment feature on your invoice gives your customers more options to pay you on time.

 

8. Easy To Use

 

Among the biggest advantages of using invoicing templates are their simplicity and ease of use. Even with the most basic knowledge of Excel, you can still create a professional-looking invoice in a matter of seconds. All you need is to fill in your details, and you're good to go. Invoicing templates can generate multiple invoices at one go, which could make your business more efficient.

 

9. Can Be Stored On Cloud 

 

Most invoicing templates allow you to store your information on the cloud. This can help ensure that your invoices are safe and secure from loss or unauthorized access. However, you would need to check if this feature comes free with your desired template. 

 

10. Gets You Paid On Time

 

Because you get to generate your invoice quickly and efficiently, your clients will receive their bills on time. This has the ripple effect of getting you paid on time. 

 

Conclusion

 

If you're a business owner who's small or starting, a free invoice template in Excel could be just what you need. It's fast, simple, and efficient. In addition, it gives your invoices a professional look that gives your clients confidence and trust in your business. What's more, a free template comes at no cost to your business. Go ahead and try it; you won't regret it.